How to Count Distinct Values Using a Pivot Table =SUM(IF(ISNUMBER(range),1/COUNTIF(range,range),””))įollow the same steps as above, replacing "range" with the range of cells containing the numeric values you want to count. Similarly, if your data is numeric, you can count unique numeric values using the following formula: Excel will automatically calculate the distinct count based on the provided range. Step 3: Press Ctrl + Shift + Enter to enter the formula as an array formula. Step 2: Replace "range" in the formula with the actual range of cells containing the text values you want to count. Step 1: Select an empty cell where you want to display the distinct count. To apply this formula, follow these steps: You can use the following formula to count unique text values in Excel: Let's explore two commonly used formulas for this purpose. How to Count Distinct Values Using FormulasĮxcel provides powerful formulas that can help you count distinct values in both text and numeric formats. Step 5: Now you can use the ROW(range) function to count the distinct values.Īnd that's how you can count the distinct values using the Filter option. Step 4: Click OK to apply the advanced filter and copy the unique values to the specified range. For instance, in this example, I will copy the list to column C, starting from cell C1. Next, specify the destination range where you want to copy the unique values. Step 3: In the Advanced Filter dialog box, choose the option "Copy to another location." Then, make sure to check the box labeled "Unique records only" to copy only the distinct values. Step 2: Go to the Data tab in the Excel ribbon and click on the Advanced button in the Sort & Filter group. Step 1: Select the column containing the values you want to count. To understand this, let's consider the following dataset of 15 material codes: The first method we'll discuss is using the Advanced Filter option in Excel, which allows you to identify and count unique text values within a column by copying them to another location. How to Count Distinct Values Using Filter Option It differs from the simple COUNT function in that the COUNT function includes all values, including duplicates, while distinct count focuses solely on unique values. This metric is valuable when dealing with datasets that have repetitive information, allowing for a clearer analysis of unique values. It provides a count that focuses solely on the distinct values present. Free Download What Is Distinct Count in Excel?ĭistinct count in Excel refers to the number of unique values within a specified range of data, excluding any duplicates.
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